How to Reject a Building Contractor Bid

What to Say to the non-winning Building Contractor

By Mark J. Donovan

Question: I am in the process of getting ready to start a new room addition project and recently got several building contractor bids. I have already selected one of the contractors for the project. My dilemma is how do I tell the other building contractors that they did not win the project. A couple of the contractors just did not meet my criteria for the project. Two other contractors were very pleasant and nice to deal with, however one of them had a significantly higher priced bid and the other one only started his business a year ago.

I do not know how to tell the non-winning contractors that I have rejected their bid for my room addition project. Any suggestions? Thanks for your help.

Answer: First, when it comes to your money and your home you have to make decisions solely on what is right for you and your family.

Second, you don’t have to tell the non-winning contractors that do not meet your criteria why you are not hiring them. Just thank them for their time and effort, and let them know you have made your decision to go with another contractor. Try to leave it at that. If they push for reasons, limit what you say. If you feel compelled to respond to them, talk at a high level on why you chose another building contractor, e.g. pricing, schedule reasons.

Do not go down the path of a protracted discussion with the non-winning contractors as this will ultimately lead to more negativity and discomfort for you and the rejected building contractor.

Home Addition Bid Sheets

One of the main advantages of dormer additions is that they are less expensive to build than any other type of home addition. Unlike a room addition, there is typically no excavation or foundation work required. In addition, there are no setback or easement concerns when building a dormer addition. As a result the building permit process is simpler and the construction costs are lower. In addition, much of the dormer addition can be framed into the existing roof line prior to punching through to the inside of the home.

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